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MCCVLC Enrollment Reporting
A common process for reporting online enrollments has been adopted by the MCCVLC and ETOM; this process should avoid duplication of effort and improve the consistency of data. It is quite possible that in the past, the ETOM distance learning report and the VLC online enrollment report have been completed by different individuals on each campus. If this is the case, it would be most effective for everyone if those individuals would communicate prior to submitting the combined report, so that we have accurate data for use by both MCCA and ETOM.

To submit your institution's distance learning enrollment report each semester, please follow the steps below. Your attention to the deadline and accuracy of your report will be appreciated.


Use the following steps to enter and submit enrollment reports:

Directions for Submitting Enrollment Data
(Note:  A video tutorial of this process can be accessed from the ETOM website)

  1. After logging in to the ETOM website, www.etom.org , click on the Enrollment Data link on the left hand side, in the light blue area. NOTE:  You must have enrollment updater privileges to see this link. Contact Patti Davidson for an account. pldavidson@westshore.edu
  2. Click on THIS TEMPLATE FILE to download a sample csv file that shows you the fields required when inputting your enrollments. Delete the sample data before inputting your own data.
  3. When adding data to your csv file you can click on the Import Enrollment Data link for hints as to what the valid course types are and what the valid license types are. 

·         Valid ‘Course Types’ are: Hybrid, ITV, Online, Print Based, and Telecourse

·         Valid ‘License Types’ are: Annenberg, Coast ,  Dallas, ETOM, INDIV, Intelecom, No Charge, PBS

·         Sections per course would be used if you offered more than one section of a particular course

·         License Type is only used for telecourses.

·         In the ‘Is VLC’ column enter a Y (for Yes) or N (for No) depending on if you listed the course on the MCCVLC website

·         In the last column enter the number of students that registered through the MCCVLC

·         For a telecourse, use the telecourse producer’s course title for the ‘Course Name’ field.

·         For ITV courses please include enrollment data for all sites in the enrollment column.

  1. When you are finished inputting data in your csv file, save it as a csv file.
  2. Click on the Import Enrollment Data link or if you are already on the Upload Enrollment Data page, pick the correct semester, then browse to find your file, click open, then click the next button.
  3. You will be shown a confirmation screen after you click the NEXT button to verify the uploaded data as well as any errors that may have occurred. If there were errors, please check over your csv file and try the process again.
  4. The last step is to click the Save Data button at the bottom of the screen.

You can check your enrollment data by clicking on the Enrollment Reports link on the main ETOM web page in the purple area.

 


We appreciate your efforts in helping to make reporting of distance learning enrollments a smooth and successful activity. Please let us know if you have any problems or concerns while reporting your enrollments.

Ronda Edwards - Executive Director - MCCVLC
Thomas Bennett,  Delta College - President - ETOM


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