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Michigan Colleges Online Project 

The MCCA established a task force of presidents to review current services of the MCCVLC and in light of new innovations in the market, provide recommendations to the MCCA Board of Directors on moving forward.


Current Project Activities

With the guidance of the Michigan Colleges Online (MCO) Advisory Board, the MCCA staff has begun work on the milestones for the initiative.  Below is a synopsis of the work that is occuring - most recent efforts at the top.  Click here for the milestone listing.

  • April 2014
    • A Request for Proposals (RFP) for all of the servers was sent out with a return deadline of May 15th.  A pre-bid meeting was held on Tuesday, April 8th
    • An additional RFP for backup services, application firewall/load balancer and rack hosting services will also go out in May.  
    • Development of the RFP for the design of the upgraded registration system and course aggregator widget design is progressing.  These RFPs include specific design language and attributes based on stakeholder input - with the intended result of quick development and little time spent in vendor discovery.
  • March 2014
    • MCCCAO Work Group meeting - March 18, 2014 - Discussed capacity building options for MCO.  Notes from the meeting can be found here.
    • Testimony to the Joint Senate & House Appropriations Subcommittee on Community Colleges - March 7, 2014 at Monroe County Community College.  Powerpoint slides can be downloaded here.
    • Architectural Review Board meeting on March 6, 2014to discussed proposed hardware infrastructure and integration team development.
  • February 2014
    • Enrollment Administrators/Registrars provide input during the month on the requirements for course aggregator and updated registration.
    • Individual interviews with enrollment administrators  to collect requirements for course aggregator and updated registration.
    • Continued mock development and attributes research on Digitial Credential Pathway tool continues in February.
    • MCO Advisory Board met on February 14, 2014.   
  • January 2014
    • MCO - Chief Information Officers Stakeholder meetings were held on January 29 (at Lansing Community College) and January 30 (at Washtenaw Community College) to provide an overview of the project with technical information.  The January 30th meeting was offered as a webinar and can be accessed here
      Powerpoint Slides can be downloaded here.
    • Michigan Center for Student Success - Michigan Student Success Network Meeting - January 24, 2014
      This session focused on the current development of the Digital Credential Pathway and Early Alert System for colleges.

       
    • MCO Stakeholder Meeting - Enrollment Administrators, January 21, 2014
      During the webinar, participants were introduced to the Stakeholder Website, and the components that they will be working with.  Click below to view the webinar.

      • For the instructions on how to access the Stakeholder website - click here.
      • For the Power point Presentation - click here.
    • CIO Meetings
      • January 28, 2014 hosted at Mid-Michigan Community College, Doan Campus
      • January 29, 2014 hosted at Lansing Community College, West Campus
      • January 30, 2014 hosted at Washtenaw Community College.
         
  • October - December 2013
    • MCO Project Update - MCCVLC Advisory Council Meeting - November 19, 2013
      Click here to download the slides for this meeting.  Click here to watch the archive recording.
    • The first installment of the state grant was received.
    • Hired a technical assistant for the project.  He is working on programming design for the stakeholder input website. 
    • A presentation was made to the Michigan Community College Student Services Administrators.  Volunteers were solicited to help with design.  MCCSSA has a group of six people that will work with us.
    • A presentation was made to the Michigan Community College Data Evaluation Committee.  This is a diverse group, but they were all very interested and asked for updates as the project moves forward.
    • The Financial Aid Administrators group was contacted for volunteers  to help design a newer process for inclusion of financial aid payments in the upgraded registration system.  They will begin working on this in January.
    • Regional meetings for the Chief Information Officers have been scheduled for the last week in January, to start engaging them in the process.  We have four different student information systems to work with, and this group will provide critical information needed for our full implementation model.
  • July - October 2013
    • Defined the role for the project’s Chief Technology Officer.
    • Identified personnel and negotiated a memorandum of understanding for the CTO position, with Randy Melton taking the role beginning August 1st.
    • Defined the role for a Technology Project Manager for project.
    • Staff met weekly to discuss parameters for the milestone activities.
    • Established a stakeholder engagement model for use in pilot project development.
    • Met with the Chief Academic Officers and provided an update on the project on July 19, 2013.  A group of six CAO's volunteered to work on the project.
    • Met with members of CEPI to inform them of our work, and solicit assistance when needed.
    • Met with staff of the Department of Management and Budget to review parameters for the $1.1 million from the state. Next steps are to finalize the Agreement and budget narrative. The state will provide several disbursements – not one lump sum.
    • Began work on visually defining milestones and outcomes for input with stakeholders.
    • Began setting up meetings with stakeholder groups to get input. Those meetings held to date include:
      • Chief Academic Officers (2nd meeting) – September 19, 2013  Notes can be found here.
      • CAOs and faculty – September 20, 2013
      • MCCDEC - September 27, 2013
      • MCCVLC Advisory Council - October 4, 2013
      • MCCSSA Meeting - October 9, 2013
      • MCCA Board of Directors - October 18, 2013
  • July 2013 MCO Update - presented to the MCCA Board of Directors at their Summer meeting.

    Resources & Research

  • Get With the Program...and Finish It: Building Guided Pathways to Accelerate Student Completion
    Davis Jenkins and Sung-Woo Cho
    January 2014, CCRC Working Paper No. 66
    http://ccrc.tc.columbia.edu/media/k2/attachments/get-with-the-program-and-finish-it-2.pdf

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